Let’s face it—most of us don’t give much thought to the office gadgets we use daily. As long as they work, we keep plugging away. But what if some of your most familiar tools are actually being misused or neglected in ways that waste time, money, and even compromise efficiency?
Take printers, for example. You might assume they’re maintenance-free, but even laser models require some care. A common question people ask is: do laser printer cartridges dry out? The answer depends on how—and where—you store them. Improper handling can lead to clumping, poor print quality, and early replacement, even if the cartridge isn’t technically empty.
Here’s a look at several office gadgets you might be using wrong, and how to fix those habits with a few smart adjustments.
1. Printers: Not Just “Plug and Print”
Printers are one of the most commonly misused office gadgets. Whether you have a laser or inkjet model, common mistakes include:
- Ignoring firmware updates
- Using incompatible or expired toner
- Letting cartridges sit unused for months
Even laser printers—which are generally low-maintenance—can experience toner clumping or drying out in extreme environments. Toner should be stored flat, in a cool, dry area, and the printer should be used regularly to maintain optimal condition. If your prints start fading or streaking, it’s not always a sign of low toner—sometimes it’s simply due to poor handling or long-term storage. Stay ahead of the issue by learning how to store and check toner status.
2. Surge Protectors: Not Immortal
Surge protectors are often treated like permanent fixtures, but they have a lifespan. Most are rated to handle only a specific number of surges before they stop offering protection.
If you’ve been using the same surge strip for years—especially in high-use areas—you may be running your devices through nothing more than a fancy extension cord. Replace surge protectors every 3–5 years and look for models with built-in indicators that show whether protection is still active.
3. Laptop Chargers: Keep It Cool
Ever noticed your charger getting extremely hot during use? That’s not something to ignore. Many people leave their chargers buried under documents or on carpets, restricting airflow and causing overheating.
To extend the life of your laptop battery and charger, make sure:
- The charger is elevated or on a hard surface
- You unplug it when fully charged
- You avoid yanking the cord from the socket (a common failure point)
Over time, heat buildup can cause wear and tear not just to the adapter, but to your laptop’s power input port as well.
4. Wireless Mice and Keyboards: Battery Drainers in Disguise
While they’re more convenient than their wired counterparts, wireless peripherals are often left powered on indefinitely, draining batteries quickly.
To get more life out of your devices:
- Use the power switch when not in use
- Replace disposable batteries with rechargeables
- Check for firmware updates (yes, some have them!)
You should also clean the underside of your mouse and keyboard regularly, as dust buildup can interfere with sensor accuracy and keystroke responsiveness.
5. Desk Lamps: LED Isn’t Always Efficient—Unless You Use It Right
Energy-efficient LED desk lamps are fantastic, but using them improperly can negate their benefits. For instance:
- Using maximum brightness all the time shortens lifespan
- Keeping the lamp on when not needed still uses energy
- Pointing light directly at screens increases glare and eye strain
Adjust brightness based on natural lighting, and use lamps with auto shutoff or motion sensors when possible.
6. Air Purifiers and Humidifiers: Maintenance Matters
These office wellness gadgets are often installed with great intentions—and then forgotten. Over time, uncleaned filters and tanks can breed mold or distribute allergens. The EPA recommends changing HEPA filters every 3–6 months and cleaning humidifiers weekly. If yours smells weird or blows musty air, it’s time to give it a deep clean or replace the filter.
7. Headsets: Treat Them Like the Tools They Are
If your team uses wired or wireless headsets for calls, chances are someone’s is taped together with electrical wire or stuck in “mic always muted” mode. Headsets are work tools—treat them accordingly:
- Store them on dedicated holders
- Clean the ear pads with alcohol wipes
- Unplug them after use (or turn off Bluetooth to save power)
Better yet, invest in a headset case for transport—especially if you move between desks or workspaces. We rely on office tech to do our best work—but that doesn’t mean we always use it wisely. By understanding the quirks and limitations of everyday gadgets, we can extend their lifespan, cut down on waste, and even improve performance.
Start small: check your surge strips, clean your air purifier, and yes—double-check that toner cartridge that’s been sitting around for months. A few changes now can save you time, money, and tech headaches later.